The OT Board met for a full day on Saturday, September 7. The link to the detailed minutes for the meeting is below. Also below the OT President, Warwick Moore has summarized 10 of the key issues discussed and decisions made.
- The Board reviewed the submission to Sport and Recreation Tasmania for funding in 2014, and proposed changes to the Strategic Plan. I thank Ian Rathbone for his great work in finalising these documents in my absence overseas. We will know late in November whether our submission has been successful.
- The Board addressed our Risk Management Policy and checked that risks identified in the Risk Register have appropriate mitigation strategies in place. A number of additional actions were identified and added.
- OT intends to negotiate a new Funding and Resources Policy with clubs to cater better for changes to income and expenditure patterns. Clubs have been asked to provide details of their finances to Andrea Schiwy so that she can come up with a draft new policy that will be circulated to clubs for feedback.
- The Board approved the decision to keep membership fees the same for 2014. The decision on event fees has been postponed until the new Funding and Resources Model has been adopted (See 3 above).
- The Board will seek input from each club before settling on the event calendar for 2014.
- The Manager of the Tasmanian Schools Team, Kim Nankervis, provided a report to the Board. The Board extended their thanks to Kim, and her team, for their excellent work this year.
- The Board considered a proposal, from Mike Dowling, to establish a Hall of Fame for Orienteering in Tasmania. The Board has accepted the concept in principle and has suggested some modifications which Mike will be asked to consider.
- The Board extends congratulations to Mike Calder and his team for their conduct of the Southern Saturday Series. The Board endorsed the concept of a shorter series for 2014.
- The Board agreed to provide a grant of $500 to further the development of orienteering in the schools and the community on the East Coast, and thanked Valerie and John Brammall for their untiring efforts in this region.
- There was considerable discussion about the hire fee for PCards. The Board decided that the existing $2.00 hire fee should continue for the rest of 2013 but that it will be raised to $4:00 for 2014. The Board felt that the SI stick or PCard is essential equipment for orienteering and that orienteers should buy their own. While it is likely that hiring will continue for some time, the rise in hire fee is aimed at encouraging all orienteers to purchase rather than hire. The Board noted that hiring creates additional work for event organisers, including handling and recovery, accounting, and maintaining accurate databases. The Board authorised the purchase of sufficient PCards to cover projected purchase and hire in the foreseeable future.
Warwick Moore
President
Board_Minutes_7_September_2013.doc125.5 KB